The Reasons why Your Law Firm Requires a Billing Software
You know it and it is a fact that your business actually can select from a number of the billing software available in the market though in reality for the best of the systems, it is important for you to ensure that you have those software that are special to the legal industry to have the best of the services of the software. Bear in mind the fact that generic business software will actually work well for generic businesses. However for the law practices and concerns, there is a need for there to be a dedicated billing software as they do have a billing requirement that can only be served by the equally special billing software and system. Matter-based billing is one of the requirements that the specialized billing needs that you will have from the specialized software.
The business software of the common type will be good at handling the client billing and the other multiple billing tasks like the hourly rates and the flat rates. The reason why these kinds of packages may not be ideal for an attorney’s practice in the sense that they will target the billing needs classing the needs according to the clients and not as per the assignment handled. For the best organization of the matters for a legal practice, as a n attorney you must have the matters you are dealing with separated into separate billing systems.
We will take an example to illustrate our point. Let us have a person by the hypothetical name Tim Parker filing for a divorce case which you are to help them get through with. Look at the complexities arising in the case where this same person, bearing the same name, having your very company to not only deal with the divorce case but as well deal with the issues of their will, getting it updated to reflect the facts of the dissolved marriage. As you have it in your agreement for the provision of both services, your firm has accepted to deal with the divorce case in terms of the hourly rate with retainer provided and for the will deal, you settle for settling it at a flat fee. In order to ensure that you remain as professional in your dealing with your client(s), these two cases before you by the same client must be kept separate. This need to have separate accounts and systems for the billing of the same client for separate cases is so particular considering a situation such as you may experience where you find that the case of helping them with the need for estate planning which you agreed to charge on a flat rate ending up in the end incurring additional expenses which will call on you to bill the client and you may not be so professional taking the charges or bills from the retainer you hold for the divorce case.
In trying t be crafty with the operations, a lawyer may think it possible to create a general time and billing software which may not actually cure the problem for it may in essence end up mixing up things, such as trying to set up each matter as separate client like in our hypothetical character, having a “Tim Parker Will” file, and “Tim Parker Divorce”.